To show you how using labels works, the first step we need to undertake is to simply create a new set of data, so open a new Microsoft Excel workbook and click on Sheet 1. First off we are going to build the worksheet so in cell A1 I want you to type - Years, in cell B1 type the word Values and in cell C1 type the word Values1 and in cell D1 type the word Total. These four values we have typed into cell A1, B1, C1, D1 are labels. We are now going to put into the worksheet three more labels. In cell A2 type the value 1999, in cell A3 type the value 2000 and in cell A4 type the value 2001. The last three values entered will in fact become labels but we will convert them to labels a little latter on.

Now that we have built a very simple spreadsheet and we have a few values to work with we have to tell Microsoft Excel to actually accept labels in our formulas in our spreadsheet. We do this by first going to the Tools menu and then choosing the Options command from the drop down menu. The Options dialog box will now be open in front of you. Simply choose the Calculation tab and in the bottom right hand corner you will see a check box that says Accept Labels in Formulas and you need to click on the check box so that it has a tick in it. Then to complete the process simply press the OK button.

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